The Japan Foundation, Manila Local Grant Program Guidelines and Application

I. OUTLINE

This program provides grants to cover partial expenses on a cost-sharing basis to implement the following types of projects. The proposed amount by the applicant will be screen and may be reduced.

CATEGORY A – JFM Local Grant Program: Introducing and deepening understanding of Japan in the Philippines

Projects concerning Japan (Japanese Arts and Culture / Japanese Studies and Intellectual Exchange)

The grant aims to deepen and enhance mutual understanding of Japan and Japanese culture through cultural events. This category also includes projects to enhance Japanese Studies such as conference, seminar, and workshop.

CATEGORY B – Asia Center Local Grant Program: Promoting Cultural Collaboration in Asia

The grant aims to expand the base of exchange, to promote mutual understanding and friendship, and to foster an awareness of empathy and co-existence among the people of the Philippines and Japan through collaboration in each field.

CATEGORY C – Asia Center Local Grant Program: Enhancing and Encouraging People-to-People Exchange in Asia

The grant aims to support organizations by providing grants to partially cover expenses of implementing exchange projects at grassroots or regional levels, aiming to expand the base of exchange and to promote understanding and friendship among the Philippines and Japan.

II. ELIGIBILITY AND DUTIES OF THE APPLICANT

  • Applicants must be based in the Philippines.
  • The project proposed for the grants must NOT:
    • Be a Pure science-related program. This grant supports programs related to the Social Science and Humanities fields only
    • Be profit-oriented
    • Benefit only the applicant or certain people
    • Be used for creation of scholarships or fellowships
    • Be used to spread certain policies or opinions and/or project with political or religious purposes
    • Be used for personal research expenses purposes (this is an event grant, not a research grant)

Applicants must be able to run the project with full respect to the local laws and regulations, as well as to fulfill the responsibility that comes from receiving support from governmental funding. It is the applicant’s duty to conduct clear accounting, publicity, and reporting.

  • The grant will only cover partial costs of the project: the grant will NOT cover 100% of the cost. Projects must be based on cost-sharing, and applicants are encouraged to find other resources along with this grant, such as sponsors, grants, donations, revenue generation (e.g. ticket sales) and participation fees, as well as the applicant’s own funding.
  • If it is necessary to apply for visa for the foreign artist, such as performance or shooting visas, the applicant must fulfill the duty of obtaining it for the foreign artist as well as permits from the local authorities for hosting the event, wherever applicable.
  • Applicants must inform the JFM if they are also applying or receiving support from other Japanese governmental organisations or agencies, including the Embassy of Japan, any Ministry of Japan, Agency of Cultural Affairs (Bunkacho), JICA, JETRO, JNTO, Japanese local government, and any other entities established by national/local governments of Japan.
  • Applicants must NOT be receiving any support from other Japan Foundation resources for the same project, including grants from the Japan Foundation headquarters’ grant in Tokyo, local grants from other Japan Foundation country offices, Centre for Global Partnership, China Centre and Asia Centre headquarters’ grants in Tokyo.
  • Any recurring application from the same applicant in the same fiscal year will
    not be considered.
  • Application received from the same applicant for three (3) consecutive years will
    not be considered.

III. PROJECT TYPE

CATEGORY A

  • Projects which promote/introduce/deepen understanding of Japan or contribute to the development of Japanese culture, Japanese Studies and intellectual exchanges with Japanese academician, researcher or scholar or theme related to Japan.
  • Place of Project Implementation –the Philippines or Japan.
  • Possible Project Example:
    • Inviting guests from Japan, conducting Japan themed and Japanese culture related project such as performance, exhibition, film screening/conference.
    • For film screening, applicant must obtain prior approval from the censorship board before applying for the grant.
    • Activities related to Japanese Studies and Intellectual exchange projects such as conference, seminar, workshop, lecture, master-class by inviting the Japanese scholar or academician from Japan.
  • Ineligible Projects:
    • Activities to visit/travel to Japan and other countries.
    • Activities which do not have any specific relation to Japan in terms of theme or guest.
    • Japanese cultural day without guest from Japan.

CATEGORY B

  • Professional collaboration projects related to Japan and Japanese culture.
  • Place of Project Implementation – the Philippines.
  • Projects should be completed on December 31, 2020.
  • Possible Project Example:
    • Activities related to Japanese culture such as art performances, exhibition, film screening forum and sharing session.
    • Japanese sports related workshop.
  • Ineligible Projects – Projects without any element of collaboration (e.g. concert by Japanese singer).

CATEGORY C

  • People-to-People Exchange in Asia, especially between the Philippines and Japan.
  • Place of Project Implementation – the Philippines and Japan.
  • Projects should be completed on December 31, 2020.
  • Possible Project Example:
    • Inviting students from ASEAN to participate in collaborative research.
    • A music concert project involving civic musicians in the ASEAN region.
  • Ineligible Projects – Projects without any element of exchange (e.g. Study tour to/from Japan)

IV. GRANT COVERAGE

In principle, the grant shall cover the cost of the specified items as below:

  • Honorarium/artist fee
  • Per diem allowances to cover daily food and minor transportation costs (e.g. taxi, bus, etc.) and telecommunication costs
  • Major transportation costs including international and domestic flight, hired coach or van
  • Freight costs for transporting necessary items (e.g. artworks and musical instruments) for the project
  • Accommodation
  • Production of proceedings and reports
  • Costing of hosting conference (e.g. rental of venue and equipment, interpreter, etc.)
  • Publicity or Public relations expenses
  • Publication
  • Purchase of teaching/learning materials
  • Fee for visa and permit application
  • Other costs agreed by JFM

V. DEADLINE

The complete application forms must be submitted to JFM at least three months before the execution of the project.

VI. APPLICATION PROCEDURE

Please download the JFM Local Grant Application Form.

Submission

  • The Application Form, along with supporting documents, shall be submitted before the deadline. Applications can be submitted by mail, email, and appointment-based visit to the JFM office. The applicant is required to submit the original form with signature (hardcopy) thereafter for any submission by email.
  • Completed Application Form (to be typewritten) must be submitted, together with:
    • Detailed Project Proposal (including a report of past similar project, if any)
    • Information on the applicant’s organization
    • Profile or biography of guest/collaborator (artist, researcher, collaborating institution, etc.)
    • Agreement with the guest/collaborator (in the form of letter, email or contract
    • Quotations as per request in the budget proposal
  • Incomplete application will be rejected.

Screening

Complete application will be screened by JFM Screening Board.

Notification of Results

  • The applicant will be notified of the result within three weeks upon receipt of the application.
  • Inquiry on the screening procedure and decision will not be entertained.

Terms & Conditions

The applicant will be required to agree to the Grant Terms and Conditions before receiving the grant.

Grant Payment

  • For the successful applicant’s (Grantee) project, the first payment (80%) will be made about 30 days after the submission of Notice Of Acceptance and Report For Payment. The second payment (20%) will be made when JFM has received and confirmed the content of Project Report and Financial Report upon the project’s completion.
  • When JFM has received the request mentioned in the paragraph above, the application shall be examined and upon confirmation that its content is valid, JFM will make provisional payment.

Report

The Grantee will be required to send a Project Report, including the Financial Report within 30 days after the project is completed. If the Financial Report, receipts and other supporting documents are not in accordance with the application, or violates Grant Terms and Conditions, the decision may be revoked and the applicants may be requested to return the provisional amount. This grant will NOT cover the cost which was not proposed in the application. In principle, expenditures for items other than the approved applied amount or significant changes in allocation of grant among approved applied item(s) are NOT possible.

VII. OBLIGATIONS

  • This grant project is governed under the regulations of the Japan Foundation including “Law for the Proper Execution of a Budget Relating to Subsidies” (Law No. 179 of 1955) as well as relevant Philippine laws.
  • The Grantee shall acknowledge JFM’s financial support by using JFM logo mark in its publicity document or exercise.
  • Upon the completion of the project, the Grantee has to submit a Project Report, including the Financial Report to JFM.
  • JFM reserves the right to take the following penalty measures, should the Grantee commit any fraudulent under the grant given:
    • Full or partial withdrawal of the grant;
    • The return of any monies disbursed under the grant, with any arising charges or fees;
    • Suspension of the grant for a certain period of time at its own discretion; and/or
    • Proceed with legal action(s).

VIII. DISCLOSURE OF INFORMATION

  • Details of the projects under this grant project (e.g. the name of the Grantee, project descriptions) will be made public in the Kokusai Koryu Kikin Jigyo Jisseki (Detailed Annual Reports of the Japan Foundation), and in other public-relations materials.
  • Unless prevented by law, materials such as submitted application forms will be disclosed when a request for information based on the “Law Concerning the Disclosure of Information Held by Independent Administrative Institutions, etc.”
    (Law No. 140 of December 5, 2001), is received.

IX. HANDLING OF PERSONAL INFORMATION

  • Personal information is handled in accordance with the “Law Concerning Access to Personal Information Held by Independent Administrative Institutions” (Law No. 59 of 2003). Details of the Japan Foundation’s personal information
    protection policy can be reviewed at the following website: http://www.jpf.go.jp/e/privacy
  • Personal information in the application form is used for screening, implementation, and evaluation procedures of the project. They may also be used for the following purposes:
    • Details of the Grantee, such as names, gender, job and position, affiliation, project duration, and project description, etc. are published in the Kokusai Koryu Kikin Jigyo Jisseki (Detailed Annual Reports of the Japan Foundation), on JFM’s website and in other public-relations materials. They are also used in compiling statistics and released to the press for publicity purposes.
    • There may be cases, in which these information are released to the Ministry of Foreign Affairs of Japan.

X. CONTACT INFORMATION

For further inquiries please contact the following:

The Japan Foundation, Manila
Address:
23/F Pacific Star Building, Sen. Gil Puyat Avenue corner Makati Avenue, Makati City, 1226 Philippines
Telephone No: +632.811.6155 to 58
Fax: +632.811.6153
Email: email@jfmo.org.ph

The Japan Foundation Headquarter Grant Programs

The Japan Foundation, Manila accepts applications for the Japan Foundation Headquarter Grant Programs. The full arrays of the applicable programs are outlined in the Japan Foundation Program Guidelines for Fiscal Year 2020 (April 1, 2020 to March 31, 2021).

Download Program Guidelines in English FY April 2020-March 2021 here.

The Japan Foundation 2020-2021 Program Guidelines and accompanying application forms can accessed at The Japan Foundation Website: https://www.jpf.go.jp/e/program/list.html.

For inquiries / clarifications please contact The Japan Foundation, Manila. The Japan Foundation, Manila – 23/F, Pacific Star Bldg., Makati Ave., Makati City Tel. # (02) 811-5155-58 / Fax # (02) 811-6153 /email@jfmo.org.phcejaquino@jfmo.org.ph.

No. Program Eligible Applicant Overview Deadline
Arts and Culture Exchange
1 Exhibition Aboard Support Program Organization The program is designed to support museums and art institutions overseas that organize exhibitions introducing Japanese art and culture to audiences overseas December 2, 2019 (Monday – for the JFM)
2 Support Program for Translation and Publication on Japan Organization The program is designed to provide financial assistance for foreign publishers to translate and/or publish Japan-related books December 2, 2019 (Monday – for the JFM)
3 lshibashi Foundation / The Japan Foundation Fellowship for Research on Japanese Art Individual This program aims to support the development of professionals specializing in the study of Japanese art by providing an opportunity for curators and researchers from abroad to conduct research in Japan, and by so doing, promote the study of the field and the introduction of Japanese art overseas. This fellowship is implemented by the Japan Foundation with generous funding from the lshibashi Foundation. December 2, 2019 (Monday – for the JFM)
Japanese Studies and Intellectual Exchange
4 Japanese Studies Fellowship Program Individual The program provides preeminent foreign scholars and researchers in the field of Japanese Studies with opportunities to conduct research in Japan, with the aim of supporting them and promoting Japanese Studies overseas December 2, 2019 (Monday – for the JFM)
5 Grant Program for Japanese Studies Projects Organization This program is designed to promote Japanese Studies overseas by providing grants toward various Japanese Studies projects implemented by overseas organizations December 2, 2019 (Monday – for the JFM)
6 Grant Program for Intellectual Exchange Conferences Organization The program provides grants to partially cover expenses for implementing international intellectual collaborative projects such as international conferences. December 2, 2019 (Monday – for the JFM)
Japanese Language Education Overseas
9 Basic Training Program for Teachers of the Japanese-Language Organization This program is for six months designed for teachers who are early in their career with an opportunity to improve their Japanese language skills, acquire the basic teaching methodology, and deepen their knowledge of Japan. This program was conducted as "Long-Term Training Program for Teachers of the Japanese-Language" until FY 2018. December 2, 2019 (Monday – for the JFM)
9 Japanese language Program for Teachers of the Japanese-Language Organization The program is for six weeks designed to provide an opportunity for teachers to improve their Japanese language skill which is necessary as teachers of Japanese language and deepen their knowledge of Japanese society and culture. December 2, 2019 (Monday – for the JFM)
10 Japanese Teaching Methods Program for Teachers of the Japanese-Language Organization This program is for six weeks designed to provide an opportunity to improve teaching methodology. This program will be conducted twice (Summer Course and Winter Course) per year. December 2, 2019 (Monday – for the JFM)
11 Training Program for Teachers of the Japanese-Language on a Specific Theme 1) 21st Century skills 2) Business Japanese 3) Course Design Individuals (Including Japanese Nationals) Training is provided on specific themes of 1) 21st Century skills, 2) Business Japanese and 3) Course Design in fiscal 2019, to deepen knowledge on theories and methodologies related to the theme and to improve educational capacity, with the aim of resolving issues in each educational setting. This program is targeted for teachers who are interested
in the theory of Japanese language education. The participants are required to have the adequate Japanese language proficiency and experience in teaching Japanese language to learn through intensive lectures and discussions on Japanese language teaching methodology. Pre-assignment will be imposed on any course. Individuals who are Japanese nationals may participate in this program.
December 2, 2019 (Monday – for the JFM)
12 Program for Specialists in Cultural and Academic Fields Individual This program is designed to provide specialists (researchers, postgraduate students, librarians, museum curators, etc.) who need a good command of the Japanese language to conduct field work and research through an intensive residential training course on the Japanese language.
December 2, 2019 (Monday – for the JFM)